Pavago is hiring a Project Coordinator

📋 Project Coordinator (Asana, Trello, Project Tracking & Operations) – Remote | U.S. Hours Position Type: Full-Time, Remote Working Hours: U.S. Client Business Hours (flexibility for deadlines) 🚀 About the Role At Pavago, one of our clients is hiring a highly organized and execution-focused Project Coordinator to bring structure, accountability, and visibility across multiple projects and operational workflows. This is not a passive administrative role. You will act as the operational backbone of project execution — ensuring: timelines stay on track deliverables are completed stakeholders remain aligned risks are identified early documentation stays organized and accurate You’ll work closely with: project managers operations teams leadership vendors cross-functional stakeholders to keep projects moving efficiently from planning through execution. If you are: highly organized proactive with follow-ups detail-oriented strong in communication and coordination this role is a strong fit. 🔥 What You’ll Own Project Planning & Timeline Management Maintain and update project plans using: Asana Trello Monday.com Smartsheet MS Project Track: timelines milestones deliverables dependencies ownership Ensure project trackers and schedules remain accurate and updated Help teams stay aligned on priorities and deadlines Documentation & Reporting Prepare and maintain: meeting agendas meeting notes action items weekly project reports project dashboards Organize project documentation within: Google Drive SharePoint Confluence Notion Create reports covering: project progress blockers risks operational updates KPI tracking Ensure documentation remains clean, accessible, and audit-ready Communication & Coordination (Core Responsibility) Act as the central liaison between: project managers internal teams leadership vendors stakeholders Ensure: clear communication alignment on priorities visibility into deadlines and deliverables Follow up proactively on: outstanding tasks approvals dependencies deliverables Escalate delays or blockers before timelines are impacted Task & Resource Tracking Monitor: task completion project dependencies resource availability workload tracking Ensure no deliverables or deadlines fall through the cracks Maintain accountability across active projects and workflows Risk & Quality Management Identify: bottlenecks delays operational risks coordination gaps Maintain: risk logs escalation trackers mitigation updates Help ensure deliverables meet quality expectations before submission Vendor & External Coordination Coordinate with: vendors contractors external stakeholders Track timelines and external deliverables Escalate issues proactively when expectations are not met Maintain visibility into external project dependencies 💻 Must-Have Requirements Experience 2+ years of experience in: project coordination operations support administrative coordination project support roles Core Skills Hands-on experience with: Asana Trello Monday.com ClickUp Smartsheet or similar project management tools Strong Excel / Google Sheets skills including: trackers pivot tables conditional formatting reporting Excellent organizational and documentation skills Strong written and verbal communication abilities Comfortable managing multiple projects simultaneously Ability to work independently in remote environments ⭐ Nice to Have Certifications such as: PMP CAPM Agile Scrum certifications Familiarity with: Agile workflows sprint planning project ceremonies Experience supporting: SaaS companies marketing teams operations-heavy businesses construction projects professional services environments 🧠 What Makes You a Strong Fit Extremely organized and detail-oriented Strong follow-up and accountability mindset Proactive in identifying risks and solving issues early Calm under pressure and comfortable with shifting priorities Excellent communicator across teams and stakeholders Able to manage multiple moving parts without losing visibility 📅 What a Typical Day Looks Like Update project trackers, timelines, and dashboards Follow up with teams on deadlines and deliverables Coordinate meetings and document action items Prepare project status reports and operational updates Escalate blockers or risks proactively Maintain organized project documentation and workflows Communicate updates across stakeholders and leadership In short: You ensure projects remain organized, visible, on-track, and operationally controlled from start to finish. 📊 Key Metrics for Success (KPIs) On-time completion of tasks and project milestones Accuracy and consistency of reporting and documentation Reduction in missed deadlines caused by coordination gaps Stakeholder satisfaction with communication and organization Clean and updated project documentation Successful escalation and resolution of risks and blockers 🌟 Why This Role Stands Out High ownership across multiple projects and workflows Direct exposure to leadership and operations teams Clear impact on project execution and delivery quality Structured workflows with measurable KPIs Opportunity to grow into: Project Manager Operations Manager Program Coordinator PMO roles Fully remote role with long-term growth potential 🧪 Interview Process Initial Phone Screen Video Interview with Pavago Recruiter Practical Task (project tracker + status reporting exercise) Client Interview Offer & Background Verification 👉 Apply Now If you: love keeping projects organized and moving forward thrive in fast-paced operational environments are proactive and detail-driven enjoy coordinating teams, timelines, and execution this role is a strong fit for you.