Responsibilities
- Help project managers with initial project setup, resource allocation planning, budget formulation, and coordination with accounting and controls teams to meet internal standards.
- Support tracking of project scope, timelines, and budgets, including managing change orders, invoicing, accounts receivable follow-up, and preparing monthly progress reports.
- Analyze project contracts to extract key details for billing, insurance, and confidentiality obligations, and ensure project team members understand contractual terms.
- Assist with subcontractor oversight by maintaining subconsultant records, preparing documentation, collecting statements of work, tracking amendment processes, and reviewing and coding invoices.
- Support project monitoring and control functions, such as maintaining data tracking systems, updating change and issue logs, and performing other assigned project coordination tasks.
- Contribute to the development and refinement of technical documents, including design rationales, narrative descriptions, and project justifications.
- Establish and administer project Team or SharePoint sites upon request, and manage document control procedures through these platforms.
- Perform electronic file management on servers, adhering consistently to established document handling policies and protocols.
- Generate or verify reports from financial and accounting systems to support project oversight and compliance.
- Support the production of deliverables through editorial review, formatting, assembly, and final compilation of project documents.
- Manage multiple project-related responsibilities simultaneously across various assignments.
- Collaborate with distributed teams across the United States and Europe using teleconferencing, videoconferencing, and organizational process tools.
- Schedule and coordinate conference calls, document action items and meeting notes, and support internal follow-up and resolution efforts.
- Follow established safety protocols and comply with company policies to ensure safe work planning and execution.
Benefits
- Freedom to Work program: Choose your work schedule and location based on role suitability
- Principal program: Opportunity to earn ownership status within the company
- Flexible paid time off: Take vacation or personal time when it aligns with team needs
- Career development: Access diverse learning and advancement options across sectors
- Health, life, vision, and dental insurance: Comprehensive medical coverage
- Paid sick leave
- Retirement savings plan
- Reimbursement for fitness-related expenses
- Pet insurance coverage
- Identity protection services
- Technology allowance for work equipment
- Employee assistance program for personal and professional support
- Additional benefits available
Work Arrangement
Hybrid
Team
Orlando, Florida
Other
- Up to 10% travel required for local, regional, and national client engagements
- Visa sponsorship is not offered for this position
- Applicants must already hold valid work authorization in the United States
Not available
