Responsibilities
- Coordinate travel arrangements (flights, visas, A1 certificates, visitor itineraries, taxis, car hire, hotels, restaurant bookings).
- Manage purchasing and stock of office supplies.
- Oversee office services, including invoice processing.
- Organize conference room bookings, prepare meeting spaces, arrange catering, and ensure rooms are tidy post‑event.
- Perform reception duties and provide administrative support to all departments.
- Maintain office facilities to a high standard (flowers, coffee machines, waste management, cleaning services).
- Plan and execute team events such as Christmas celebrations, summer gatherings, and lunch & learn sessions.
- Ensure every visitor to Zeeco Germany enjoys a professional and welcoming experience.
- Assist with sales activities and preparation of standard service and spare parts tasks.
- Support profitability by preparing travel and spare parts offerings ahead of service visits.
- Coordinate freight forwarding for office and project needs in collaboration with UK/IT logistics teams.
- Prepare document cover sheets and transmittal notes for submissions.
- Maintain accurate document records and ensure compliance with internal procedures.
- Follow project-specific numbering and revision requirements.
- Expeditiate documents from clients, suppliers, and internal teams to meet project deadlines.
- Work with Quality, Purchasing, Manufacturing, and sub-vendors to compile manufacturing record books.
- Use tools such as ZOE, SAGE, and the company’s Quality Management System.
- Assist in compiling operating and maintenance manuals.
- Collaborate closely with the project team to ensure documentation is complete and projects are delivered on time and within budget.
Requirements
- Fluency in German and English (spoken and written).
- Strong organizational skills and a proactive, service-oriented mindset.
- Ability to manage multiple tasks and deadlines with accuracy and professionalism.
- A collaborative approach and willingness to support colleagues across departments.
Work Arrangement
Remote (City/Region) — Krefeld
Additional Information
- Fluency in German and English (spoken and written).
- Ability to manage multiple tasks and deadlines with accuracy and professionalism.
- Willingness to support colleagues across departments.
- Enjoy working in a fast-paced environment.
- Thrive on variety.
- Contribute to impactful industrial projects.
