Responsibilities
- Help program teams prepare budgets for new grant proposals, contract extensions, and strategic planning initiatives.
- Manage the creation of project codes for newly awarded grants and contracts to ensure precise tracking of time, expenses, and revenue.
- Deliver recurring financial reports to Program Directors at multiple levels including grant, program, department, and sub-department.
- Track financial performance and collaborate with program leadership to detect budget variances, spending patterns, and required modifications.
- Support the forecasting, oversight, and evaluation of labor expenditures tied to grants and contracts.
- Assist with financial components during funder site visits, audits, and compliance assessments.
- Foster strong collaboration with funders, program teams, and finance staff to enable prompt resolution of financial issues.
- Contribute to the creation of consistent monthly financial reporting materials for designated programs.
- Engage in improving financial processes, documenting procedures, and completing special assignments as necessary.
- Generate and submit scheduled invoices for grants and contracts, including all required supporting records.
- Examine invoice documentation for correctness, completeness, and adherence to funder guidelines.
- Work with program and accounting personnel to clarify discrepancies in expenses, records, coding, or billing.
- Follow up with funding agencies to ensure payments are processed promptly.
- Participate in the planning and execution of organization-wide programs, events, and community outreach activities.
- Engage in staff meetings, retreats, and team-building events across the agency.
- Perform additional tasks and responsibilities as directed.
Compensation
The salary is commensurate with experience, ranging from $84,000 to $94,000 per year. Benefits include fully paid employee medical insurance, heavily subsidized dependent coverage, dental and vision plans, 12 paid holidays, 10 paid sick days annually, starting vacation of 10 days per year, wellness benefits, basic life and long-term disability insurance, and professional development support.
Work Arrangement
On-site — San Jose, CA
Other
- Full-time, exempt position.
- Reports to the Director of Finance.
- Bilingual proficiency in English/Spanish or English/Vietnamese is preferred.
