Responsibilities
- Support the Practice Manager with the daily execution of business needs / operations of the Practice Group, handling tasks related to the practice operations budget, establishing a consistent framework for Practice Group meetings and communications, supporting Firm processes and follow-up on initiatives/action items, administrative tasks, etc.
- Provide significant support to the Practice Manager by assisting with tasks related to all operations related to the practice group by working closely with its attorneys and professionals, as well as the firm’s business departments including, but not limited to: Information Governance, HR, Knowledge Management, Finance/Accounting, Recruiting, Marketing, Business Development, Client Experience, Professional Development, DEI, and Pro Bono
- Work in tandem with the Practice Manager and other departments to implement process improvements that will improve service levels to the lawyers
- Maintain practice-specific resources that pertain to lawyer-led trainings
- Guide attorneys on efficient use of technology to improve service delivery, especially AI
- Support the efforts of the Practice Manager, PG Chairs, partners and other business operations departments to facilitate the development and execution of Practice Group strategic plans with clear and achievable goals focused on culture, revenue, profitability, growth and retention, reputation, brand awareness, profile and competitive differentiation
- Support the firm’s strategic value that “People Matter” by building trust and credibility with partners, counsel, and associates, including, under the guidance of the Practice Manager, developing an in-depth understanding of attorney experience, capabilities, and strengths.
- Assist the Practice Manager with assigned tasks related to attorney integration, ensuring that all attorneys who join the Firm have an unparalleled integration experience.
- Handle assigned tasks from the Practice Manager to support the development of training content for practice group attorneys
- Prepare financial and KPI reports
- Assist the Practice Manager tracking and maintaining Practice Group budgets and expenses
- Assist the Practice Manager with analyzing monthly AR and collections efforts
Requirements
- Bachelor's Degree, College degree and demonstrated academic excellence is strongly preferred
- Excellent communication skills, both verbal and written, including the ability to develop and maintain effective working relationships across all firm functions as well as with clients and other business contacts
- Demonstrated writing ability and excellent grammar, spelling and proofreading skills are required
- Ability to handle stressful situations in a calm and composed manner
- Demonstrated proficiency with MS Office Products required, i.e. Microsoft Word, PowerPoint, Outlook and Excel; CRM technology a plus
- Demonstrated strong attention to detail, ability to take ownership of projects, and ability to prioritize and meet deadlines in a fast-paced environment
- Demonstrated ability to work independently while also acting as part of a high-functioning team
Nice to Have
- 2+ years of law firm or professional services organization is desired, or equivalent internship and education
Benefits
- Choice of health and vision insurance plans
- 2 paid volunteer days for qualifying community service work
- Dental plan
- Fertility and adoption benefit
- Paid sabbatical after 13 years of service
- Tuition reimbursement
- Commuter benefits
- Retirement contribution
- Health insurance with an optional HSA
- Long term disability
- Vision care
- Telemedicine and virtual short term solution based counseling services
- Life insurance
- Healthcare and Dependent Care Flexible Spending Accounts
- Subsidized backup care and caregiving resources
- 401(k)
- Vacation
- Sick time
- 11 paid holidays each year
- Employee assistance program
- Voluntary accident insurance
- Voluntary life
- Voluntary disability
- Voluntary long term care
- Pet insurance
- Commuter and Transit programs
Work Arrangement
Hybrid
Team
Structure: Practice Management Team
Additional Information
- Washington State The annualized salary range for this position in Washington is $78,000 to $87,000 ($40.00 to $44.62 hourly).
- California The annualized salary range for this position in Los Angeles is $76,000 to $86,000 ($38.97 to $44.10 hourly); and in San Francisco is $83,000 to $90,000 ($42.56 to $46.15 hourly).
- Full time employees may be eligible for a bonus, health insurance with an optional HSA, long term disability, dental insurance, vision care, telemedicine and virtual short term solution based counseling services, life insurance, Healthcare and Dependent Care Flexible Spending Accounts, subsidized backup care and caregiving resources, 401(k), vacation, sick time, and an employee assistance program.
- For full-time employees, the initial vacation benefit is 15 days per year and 11 days of sick leave per year, accrued bi-weekly.
- Additional voluntary programs include: voluntary accident insurance, voluntary life, voluntary disability, voluntary long term care, and pet insurance. Commuter and Transit programs are also available.
