Voyagu is hiring a People Operations & Payroll Specialist

Work mode: Hybrid Reports to: VP Finance Role Summary - Own end-to-end contractor lifecycle (onboarding to offboarding) - Act as single point of contact for contractors - Ensure accuracy and control of contractor compensation and payments - Support and control payroll-related processes - Combine operations, documentation, and financial control responsibilities Payroll & Compensation Responsibilities (Core Focus) - Own contractor payment process end-to-end (data → validation → payout readiness) - Ensure full alignment between signed contracts, agreed rates, and actual payments - Validate payment inputs before submission to Finance (rates, bonuses, adjustments) - Support preparation of monthly contractor payroll files - Calculate and verify variable compensation (bonuses, incentives, commissions) - Track and document all compensation changes (rate updates, one-offs, corrections) - Identify discrepancies between expected vs actual payments and resolve proactively - Ensure timely and accurate payouts in cooperation with Finance and external providers - Maintain structured compensation database (rates, payment terms, history) - Support audit readiness (all payments must be traceable to contracts and approvals) Reporting & Financial Visibility - Prepare regular contractor payroll reports (monthly / ad hoc) - Provide visibility on total contractor cost (by team / function / geography) - Track planned vs actual payments and explain deviations - Maintain structured datasets for compensation and payments - Support Finance in forecasting contractor-related expenses - Build and maintain simple dashboards / reports (Excel / Google Sheets) - Ensure all compensation data is transparent, consistent, and easily reconcilable Experience Requirements (Must Have) - 1–2+ years of experience in payroll, compensation, finance operations, or HR operations - Hands-on experience working with payments, payroll data, or financial records - Experience working with contracts, invoices, or structured documentation - Strong Excel / Google Sheets skills (comfortable with formulas, data validation, basic analysis) - Proven ability to work with numbers accurately and consistently - Experience managing multiple workflows and deadlines simultaneously - Strong attention to detail and ability to identify inconsistencies - Experience working in structured, process-driven environments - Fluent English (written and spoken) Nice to Have - Experience with contractor or freelance-based models - Experience working with Polish payroll or EU contractor setups - Experience with variable compensation models (bonuses, commissions) - Experience working with external payroll providers or incubators - Basic understanding of accounting or financial reconciliation - Experience building reports or dashboards