About the Role
The Payroll Data Administrator is an entry-level individual contributor responsible for accurate, timely payroll execution. You follow established SOPs and checklists to perform data entry, document handling, and routine transactions across the pre-pay, run, and post-pay phases, building foundational country and systems knowledge as you go. In this entry-level role, you provide essential support to accurate, timely payroll delivery: you keep records audit-ready, meet your deadlines, and escalate exceptions early so issues are caught before they reach employees. You partner closely with senior colleagues who guide your development and own the more complex work, contributing to a reliable, high-accountability team environment.
Responsibilities
- Execute pre-pay, run, and post-pay steps using SOPs, checklists, and templates, handling data accurately and on time
- Enter standard inputs (timesheets, allowances, deductions) and validate source data against records
- Run predefined checks and reconcile basic variances, escalating anything outside your scope
- Create and maintain employee payroll records and evidence to audit standards
- Execute documented payroll processes and flag when documentation is out of date
- Maintain data confidentiality and basic compliance awareness (e.g., GDPR, POPIA, or Country equivalents)
- Support expense management and approvals, processing and routing items accurately and on time
- Perform routine data reconciliation, checking inputs and records against source data
- Manage mail and payroll correspondence, preparing, sending, and filing accurately
- Maintain payroll records, trackers, and status logs, and carry out general payroll support tasks under supervision
- Work effectively within the team, following guidance from senior colleagues and applying feedback
- Communicate progress and blockers clearly in team channels and updates
- Identify minor process gaps and suggest improvements
- Adopt AI-assisted tools and workflows as they are introduced, using them to work more accurately and efficiently, and share what you learn
Benefits
- Work from anywhere
- Flexible paid time off
- Flexible working hours (async)
- 16 weeks paid parental leave
- Budget towards co-working spaces, learning and wellness (including gym memberships)
- Mental health support services
- Stock options
- Home office budget & IT equipment
Compensation
Annual salary range for this full-time position is €36.750 - €41.350 EUR
Work Arrangement
Remote (Worldwide) — EMEA
Team
You'll report to: Manager, Payroll Operations - Benelux. Team: Payroll. Location: EMEA. Start date: As soon as possible.
Tools & systems
Core: Google Workspace (Sheets, Drive), Microsoft Excel, Notion, Slack, Zendesk, Monday.com. Payroll software: Apsal, Easypay, AFAS
Key Responsibilities
- Payroll Execution & Data Integrity: Execute pre-pay, run, and post-pay steps using SOPs, checklists, and templates, handling data accurately and on time. Enter standard inputs (timesheets, allowances, deductions) and validate source data against records. Run predefined checks and reconcile basic variances, escalating anything outside your scope.
- Controls, Compliance & Documentation: Create and maintain employee payroll records and evidence to audit standards. Execute documented payroll processes and flag when documentation is out of date. Maintain data confidentiality and basic compliance awareness (e.g., GDPR, POPIA, or Country equivalents).
- Payroll Administration: Support expense management and approvals, processing and routing items accurately and on time. Perform routine data reconciliation, checking inputs and records against source data. Manage mail and payroll correspondence, preparing, sending, and filing accurately. Maintain payroll records, trackers, and status logs, and carry out general payroll support tasks under supervision.
- Collaboration & Growth: Work effectively within the team, following guidance from senior colleagues and applying feedback. Communicate progress and blockers clearly in team channels and updates. Identify minor process gaps and suggest improvements. Adopt AI-assisted tools and workflows as they are introduced, using them to work more accurately and efficiently, and share what you learn.
Practicals
You'll report to: Manager, Payroll Operations - Benelux. Team: Payroll. Location: EMEA. Start date: As soon as possible. Application process: Interview with recruiter, Interview with future manager, Interview with team members (no managers present), Bar Raiser Interview, Prior employment verification check.
How you’ll plan your day (and life)
We work async at Remote which means you can plan your schedule around your life (and not around meetings). Read more at remote.com/async. You will be empowered to take ownership and be proactive. When in doubt you will default to action instead of waiting. Your life-work balance is important and you will be encouraged to put yourself and your family first, and fit work around your needs.
How to apply
Please fill out the form below and upload your CV with a PDF format. We kindly ask you to submit your application and CV in English, as this is the standardised language we use here at Remote. If you don’t have an up to date CV but you are still interested in talking to us, please feel free to add a copy of your LinkedIn profile instead.
Other
- Contract duration: 12-month fixed-term contract (FTC)
- Language requirements: Fluent in English; French and/or Dutch is a plus
- Tools & systems: Core: Google Workspace (Sheets, Drive), Microsoft Excel, Notion, Slack, Zendesk, Monday.com. Payroll software: Apsal, Easypay, AFAS
- Application process: Interview with recruiter, Interview with future manager, Interview with team members (no managers present), Bar Raiser Interview, Prior employment verification check
- Start date: As soon as possible
- Location: EMEA
- Remote's Total Rewards philosophy ensures fair, unbiased compensation and fair equity pay along with competitive benefits
- Annual salary range for this full-time position is €36.750 - €41.350 EUR
- Benefits & perks explained at remote.com/r/benefits
- Work async at Remote, plan schedule around life
- Encouraged to put yourself and family first
- Submit application and CV in English
- We accept applications on an ongoing basis
