Responsibilities

Review and analyze incoming and outgoing correspondence for U.S., PCT, and foreign patent prosecution; identify, calculate, enter, update, and clear statutory and procedural deadlines; monitor upcoming deadlines; and proactively ensure team members are aware of required actions.
Manage the intake and triage of correspondence from USPTO, WIPO, foreign associates, clients, and practitioners, ensuring proper routing, accurate docketing, and timely action.
Review prosecution status and official records using Patent Center, WIPO/PATENTSCOPE, EPO Register, foreign patent office resources, and other sources to verify bibliographic information, priority claims, application status, and outstanding deadlines.
Conduct routine quality-control audits of docket entries, deadline calculations, bibliographic information, and matter status; reconcile the docket against official records and source documents; investigate discrepancies; and resolve issues before they risk abandonment or loss of rights.
Prepare and maintain reports on upcoming deadlines, outstanding actions, portfolio status, and other information needed by practitioners and management; follow up as needed rather than just generating reports.
Establish and verify docket records for new applications, new clients, and transferred matters, including reconstructing prosecution histories and independently identifying outstanding obligations and deadlines.
Help continuously improve docketing procedures, checklists, controls, and workflows; raise and help fix recurring sources of risk or inefficiency.
Work closely with patent practitioners and prosecution paralegals to keep portfolio information accurate and current, and help create meaningful portfolio insights for clients.
Secure signatures on important filing and patent prosecution documents for the filing paralegal and outside law firms associated with clients.
As needed, prepare and file U.S. and international patent applications and prosecution documents, including formal documents such as declarations, assignments, powers of attorney, petitions, IDSs, and other supporting documents.

Benefits

401k with match
Paid time off
Profit sharing

Compensation

Salaried for a guaranteed 40 hours per week; straight-time overtime paid for any hours above; for the right candidate, a salaried part-time role is also possible.

Work Arrangement

Fully remote, full-time role with a flexible workweek; can work from any reasonably well-Internet-connected location in the U.S.

Team

We are looking for a dedicated W-2 team member, not someone seeking overflow docketing work or a contract engagement.

Other

This is a fully remote, full-time role with a flexible workweek.
The position is salaried for a guaranteed 40 hours per week.
Straight-time overtime is paid for any hours above.
For the right candidate, we’d also be open to considering a salaried, part-time role.
We do not currently offer medical insurance.
We're looking for a dedicated W-2 team member—not someone seeking overflow docketing work or a contract docketing engagement.
You can work from any reasonably well-Internet-connected location in the U.S.

Not specified