As a Freelance Participant Recruitment Coordinator, you will play a key role in supporting clinical trial execution by managing direct interactions with participants and ensuring smooth operational workflows. Your primary focus will be delivering a positive participant experience while maintaining rigorous data standards across digital platforms.
Key Responsibilities
- Lead all participant-facing communications, including screening, onboarding, and follow-up, to ensure engagement and protocol adherence
- Coordinate in-person trial activities such as MRI appointments, ensuring timely scheduling and documentation
- Manage and update participant tracking systems and regulatory documentation, including the Investigator Site File
- Support the Principal Investigator with daily trial tasks and respond promptly to queries from Contract Research Organizations
- Identify and escalate safety events, data discrepancies, or operational challenges to the appropriate team leads
- Document and report adverse and serious adverse events according to protocol guidelines
- Collaborate with clinical operations teams to share participant insights and recommend process improvements
- Keep trial leadership and cross-functional partners informed of participant status and trial progress
What You Bring
- Proven experience in patient recruitment, screening, and follow-up procedures within clinical trials
- Familiarity with maintaining accurate tracking systems and managing time-sensitive follow-up workflows
- Strong initiative and adaptability, with the ability to manage shifting priorities while meeting protocol deadlines
- A genuine interest in transforming healthcare innovation and improving how medical treatments are developed
- Willingness to engage with startup culture, learn quickly, and contribute across functions
Preferred Experience
- Hands-on use of digital tools such as Calendly, DocuSign, Medi2data, Dial Pad, Florence, Sealed Envelope, and Citrus
Why This Work Matters
This role supports a mission-driven organization focused on modernizing clinical research. You’ll contribute to meaningful healthcare advancements, operate with autonomy, and collaborate with a team that values transparency, creativity, and mutual support. The environment emphasizes inclusion, open communication, and shared purpose—without hierarchical barriers.
We are an equal opportunity employer. All applicants are considered without regard to race, religion, national origin, gender identity, sexual orientation, age, disability, or veteran status. Our commitment is to build a team that reflects diverse perspectives and lived experiences.
