Responsibilities
- Maintain an organized, safe, functional, and welcoming workspace for the Barcelona team
- Follow up on office-related issues and coordinate solutions with the landlord, building management, or service providers
- Manage practical office needs such as access cards, entry coordination, repairs, and general office maintenance
- Identify opportunities to improve the office environment as the team grows
- Act as the onsite point of contact for practical office needs, anticipating issues and coordinating solutions with internal teams, suppliers, and service providers
- Coordinate recurring office suppliers and services, including cleaning, internet, groceries, coffee, water, repairs, and other office needs
- Place supermarket orders and manage recurring office purchases
- Coordinate ad hoc purchases for employees, meetings, events, basic IT needs, or general office requirements
- Manage deliveries and ensure items are received, organized, and stored correctly
- Monitor office stock levels and anticipate upcoming needs
- Review invoices, receipts, and purchase documentation so the Operations team can process payments correctly and on time
- Help create a welcoming and smooth experience for employees and visitors coming to the Barcelona office
- Ensure the office is ready for visits, including meeting rooms, food orders, coffee, snacks, materials, and access arrangements
- Be available as the onsite point of contact during visits when needed
- Support the organization and onsite coordination of team-building events in Barcelona, helping create a positive and engaging experience for employees
- Help coordinate logistics for team lunches, team dinners, celebrations, casual team gatherings, and employee engagement activities
- Prepare rooms and office spaces for meetings and events, coordinating catering, coffee, snacks, materials, access, bookings, and setup
Requirements
- Previous experience in office management, workplace coordination, facilities & hospitality
- Strong organizational skills and confidence handling suppliers, purchases, deliveries, stock levels, and day-to-day office needs
- Proactive and practical mindset, with the ability to anticipate needs
- Strong communication and interpersonal skills, with a sociable, approachable, and collaborative style
- Comfortable working onsite and acting as point of contact for office-related matters
- Ability to coordinate with internal teams and external providers in a reliable and detail-oriented way
- Good communication skills in English and Spanish
- Based in Barcelona, Castelldefels, or nearby areas
Nice to Have
- Experience coordinating suppliers, office purchases, deliveries, invoices, & stock management
- Experience supporting meetings, onsite visits, team-building activities, or small events
- Experience collaborating with multicultural teams
Benefits
- Competitive compensation
- Stock Options Plan: Empowering you to share in our success and growth
- Cutting-Edge Tools: Access to state-of-the-art tools and collaborative opportunities with leading experts in artificial intelligence, physics, hardware and electronic design automation
- Professional Growth: Opportunity to grow in a fast-paced, high-impact environment. Exposure to the Barcelona startup and People ecosystem, with opportunities to attend and represent the company at selected industry events, forums, and community gatherings aligned with People & Culture priorities
- Impact-Driven Culture: Join a passionate team focused on solving some of the most challenging problems at the intersection of AI and hardware. Work on technology that drives innovation in AI for scientific and engineering applications in line with our 30X30 mission
Work Arrangement
On-site — Castelldefels, Barcelona, Spain
Additional Information
- Part-time (20 hours / week, 4 hours/day, on site)
- On-site expectations: This role is expected to be onsite during the agreed working schedule to support the day-to-day office experience
- Good communication skills in English and Spanish
- Based in Barcelona, Castelldefels, or nearby areas
