Paslay Group is hiring a Marketing Coordinator/Proposal Writer to develop high-quality responses to state, local government, and airport solicitations. You will collaborate with capture managers and subject matter experts to articulate technical solutions and value propositions for complex AEC pursuits.
What You'll Do
- Manage and coordinate the proposal process from kick-off to final interview, including schedules, team coordination, and risk identification.
- Analyze government solicitations to determine requirements, evaluation factors, win themes, and potential business opportunities.
- Manage the Deltek VantagePoint marketing module, maintaining the lead/opportunity pipeline, client database, and proposal tracking.
- Develop, write, and edit proposal sections, including executive summaries, technical narratives, management plans, past performance, and resumes.
- Translate complex technical concepts into clear, persuasive, and customer-focused content.
- Ensure proposal content is fully compliant with solicitation instructions, formatting, and page limits.
- Coordinate input from subject matter experts, graphics teams, and subcontractors for cohesive final submissions.
- Apply proposal best practices like storyboarding, outlining, and iterative color team reviews.
- Edit and proofread content for clarity, consistency, grammar, and corporate voice, maintaining version control and deadlines.
- Support post-submission activities, including clarification requests and lessons-learned documentation.
- Maintain marketing asset libraries with updated project photography, project sheets, and staff resumes.
- Coordinate updates to the company website and social media platforms to highlight project wins and firm news.
- Assist in creating non-proposal marketing materials, including pitch decks, capabilities statements, and interview leave-behinds.
- Coordinate the firm's presence at industry conferences, managing booth logistics, sponsorships, and lead-tracking.
- Support internal and external communications by drafting content for newsletters, presentations, press releases, and brand transitions.
- Conduct targeted research on industry trends, competitor activities, and client pain points to support strategic BD efforts.
What We're Looking For
- Bachelor's degree in Marketing, Communications, Journalism, English, or a related field.
- 3 - 5 years of professional marketing/proposal experience within the AEC (Architecture, Engineering, Construction) industry.
- Advanced proficiency in Adobe InDesign (non-negotiable). Basic-to-intermediate skills in Photoshop and Illustrator.
- Expert-level proficiency in Microsoft Word and PowerPoint.
- Proven ability to interview technical SMEs and ghost-write compliant and persuasive narratives.
- Demonstrated ability to manage multiple concurrent deadlines and coordinate complex 'color team' review cycles using Shipley or similar methodology.
- Ability to work from our Fort Worth office for proposal production 'war rooms' and travel occasionally for site visits or interviews.
- Deep functional understanding of government contracting terminology, formal acquisition processes (RFQ/RFP/LOI), and solicitation compliance.
- Exceptional written communication skills, with mastery of technical editing and proofreading for grammatically flawless submissions.
- Proven ability to maintain focus and quality while managing multiple, complex proposals simultaneously in a high-pressure, deadline-driven environment.
Nice to Have
- Experience supporting pursuits for large-hub commercial airports, general aviation facilities, or multi-modal transportation hubs.
- Understanding of aviation-specific terminology (e.g., landside/airside, FAA/TSA regulations).
- Familiarity with the diverse audience of airport procurements and ability to tailor messaging.
- Direct experience with Deltek VantagePoint (or Vision), specifically in managing the marketing module.
Technical Stack
- Adobe Creative Suite (InDesign, Photoshop, Illustrator)
- Microsoft Office (Word, PowerPoint)
- Deltek VantagePoint
Team & Environment
You will collaborate closely with capture managers, subject matter experts, and executive leadership.
Work Mode
This is a hybrid role requiring work from our Fort Worth office.
