At Qdrant, we are looking for an HR Operations Specialist to play a key role in shaping the foundations of our people operations. You will focus on data-driven HR processes, compliance, and scalable systems within our growing international tech environment. You will design, implement, and refine HR workflows and structures from the ground up.
What You'll Do
- Own and standardize end-to-end HR processes such as onboarding, offboarding, and employee data management across several countries.
- Ensure compliance with local labor laws and regulations in each jurisdiction.
- Prepare and validate payroll inputs for multiple jurisdictions, including the US and Germany.
- Maintain accurate monthly payroll data, including working hours, deductions, bonuses, benefits, leave data, and statutory requirements.
- Conduct regular audits to ensure payroll consistency and identify and resolve discrepancies.
- Build HR process infrastructure from scratch including workflows, templates, documentation, and data models.
- Evaluate and implement tools; develop scalable processes before digitalization.
- Create Standard Operating Procedures and policy documents for all core HR processes.
- Develop and own core HR metrics such as turnover, headcount, compensation insights, and hiring funnel efficiency.
- Build monthly dashboards and trend reports, including root-cause analysis and recommendations.
- Maintain high-quality, audit-ready HR data.
- Coordinate performance review cycles, ensuring timelines are met and documentation is consistent.
- Analyze performance cycle outcomes and identify improvement areas.
- Support recruitment activity with structured tasks like job description drafting, pipeline tracking, and talent sourcing.
- Ensure hiring data is accurate and funnel metrics are clean and measurable.
- Maintain headcount plans, hiring forecasts, and HR budget data.
- Ensure all HR operations across countries meet compliance, documentation, and audit standards.
What We're Looking For
- 3+ years in HR Operations, HR analytics, or a similar role.
- Ideally in a fast-scaling tech or startup environment.
- Strong data and analytical skills.
- Advanced Excel or Google Sheets abilities.
- Experience handling multi-country payroll preparation or payroll data management.
- Comfort working without an existing HRIS.
- Enthusiasm for building processes and choosing tools from scratch.
- Strong process-orientation, documentation skills, and attention to detail.
- Ability to manage operational workflows across multiple jurisdictions and departments.
- The ability to turn data insights into actionable recommendations.
- Thrives in fast-changing, ambiguous, and scaling environments.
Nice to Have
- Experience in Talent sourcing.
Work Mode
This role operates on a global scale.
Qdrant is an equal opportunity employer.
