Responsibilities
- Serve as the main contact for new employee onboarding processes
- Ensure seamless integration of new hires with complete documentation and orientation
- Perform background checks, verify references, and coordinate onboarding sessions
- Keep employee records accurate, covering personal data, performance, and training history
- Help prepare documentation and materials for HR audits and regulatory inspections
- Oversee attendance tracking, leave management, and time-off requests
- Ensure compliance with company policies and government employment regulations
- Address employee inquiries, support a positive workplace environment, and advise on HR issues
- Organize team-building exercises and initiatives to boost employee engagement
- Assist with offboarding procedures and exit formalities
- Manage daily office operations, including supplies, cleanliness, and coordination with service providers
- Schedule and support meetings, conference calls, and travel for senior leaders
- Handle logistical arrangements for meetings, conferences, and events, including venues and virtual platforms
- Plan and execute offsite events and distribute meeting invitations
- Maintain organized filing systems for HR and administrative records, ensuring legal compliance
- Coordinate with courier services for shipments and deliveries
- Track incoming and outgoing courier packages in a register
- Support the planning of company events, team activities, and employee wellness programs
- Welcome and assist visitors, clients, and vendors with professionalism
- Manage incoming calls, emails, and general correspondence
- Collaborate with finance to verify billing accuracy against project scope and schedules
- Identify and resolve billing or process inconsistencies
- Perform additional tasks as assigned by management
- Handle unscheduled duties such as scheduling, travel coordination, and timeline oversight
- Manage calendars for executives and key teams
Work Arrangement
Remote — Evanston, Illinois
Other
Headquartered in Evanston, Illinois, we have 10 global offices.
