Responsibilities
- Source, compare, and find the best suppliers for various event needs.
- Conduct thorough research to identify potential suppliers for add-ons, branding materials, and other event requirements.
- Negotiate contracts and terms with suppliers to ensure cost-effectiveness and high-quality services.
- Maintain positive relationships with suppliers, addressing any issues or concerns.
- Budget review and management to ensure all changes are raised ahead of time.
- Planning sponsored VIP events, lunches, dinners, and after-hours activities.
- Coordinating with venue staff to ensure all logistical details are in place.
- Provide on-site support during events, ensuring everything runs smoothly.
- Keep track and condense internal team queries.
- Maintain inventory tracking and regularly update event inventory sheets.
- Monitor Notion updates and ensure accurate reflection on the sponsor portal.
- Quality check of design aspects such as banners, signage, brochures, and other promotional materials.
Requirements
- Bachelor's degree in Business Administration, Event Management, Marketing, or a related field.
- Experience/knowledge in event planning, client management, or supplier research.
- Strong organisational, multitasking abilities and detail-focused.
- Excellent communication, interpersonal, and negotiation skills.
- UK work permit (we do not sponsor visas).
Nice to Have
- Experience with graphic design software such as Photoshop, InDesign, Illustrator is highly recommended.
Benefits
- The opportunity of having a real impact
- Operational experience in a growth company where your work and the results are tangible and have a high impact on the business.
- Unlimited growth potential in our company
- We strongly believe in and have a track record of promoting internally.
- Invaluable transferable skills
- Boost your interpersonal, research, organization, outreach, and project management skills through experience and training.
- Inspiration and guidance
- A chance to work closely with our high-performing team as well as with the CEO and founder of our company.
- Travel opportunity
- You will be attending our conferences.
Work Arrangement
On-site — London
Additional Information
- Start date: Flexible, ASAP
- The role is on-site, Monday to Friday, based in our offices near Victoria.
- 100% in-person at our London office.
- Must have UK work permit.
- We do not sponsor visas.
