The Group Meeting Facilitator will provide facilitation and general support services to the Hanford Advisory Board (HAB), a U.S. Department of Energy Environmental Management Site Specific Advisory Board. This role ensures effective coordination of HAB and committee meetings, adherence to Federal Advisory Committee Act (FACA) guidelines, and collaboration with DOE, Washington State Department of Ecology, and U.S. Environmental Protection Agency representatives. The position is part of ProSidian's Engagement Team Cadre and supports critical public engagement and policy advisory functions.
What You'll Do
- Establish and distribute all HAB meeting schedules, agendas, and work plans in consultation with the DOE HAB Coordinator(s) or their delegate, Washington State Department of Ecology and U.S. Environmental Protection Agency local representatives, HAB Chairperson, and HAB Executive Issues Committee.
- Work with the DOE Hanford Site Deputy Designated Federal Officer, DOE Federal Coordinator, Ecology and EPA agency representatives, and the HAB to ensure committee and Board agenda topics are included in the agenda in a timely manner and are acceptable to the three agencies prior to distribution.
- Provide final, detailed agendas 10 days prior to HAB committee and full Board meetings.
- Maintain open, ongoing and effective communications with agency representatives, including the DOE Federal Coordinator(s), HAB leadership, members and issue managers.
- Develop and distribute the HAB Annual Report as requested by DOE Federal Coordinator and provide a digital copy to DOE.
- Assist with Ecology’s Annual HAB/Public Involvement Survey by conducting the survey and providing survey results to the Federal Coordinator.
- Maintain a HAB library per FACA guidelines, which serves as the official repository of HAB-related information and is subject to DOE inspection/oversight and records requirements.
- Organize and maintain the official required Federal Advisory Committee Act information repository.
- Monitor and assist in carrying out administrative procedures as developed by the Board, including attendance and conflict of interest policies, formulation and dissemination of policy advice and recommendations, and ground and operating rules.
- Seek clarification with the DOE HAB Coordinator(s) and HAB leadership on administrative and management procedures as necessary to avoid duplication with DOE staff.
- Coordinate at least weekly with DOE, specifically the DOE Deputy Designated Federal Officer and the DOE Federal Coordinator.
- Support six issue-based standing committees: Executive Issues Committee, Tank Waste, River & Plateau, Health, Safety, & Environmental Protection, Budgets & Contracts, and Public Involvement and Communications.
- Facilitate up to two meetings per fiscal quarter per committee, totaling around 24 meetings per year, including joint committee meetings for cross-cutting topics.
- Provide labor, supplies, equipment, logistics for meeting space, meeting execution/administration, recordkeeping, and other activities needed to facilitate interaction among the Tri-Party Agreement (TPA) agencies and members of the Board.
What We're Looking For
- Ability to work remotely during COVID-19 and travel to official duty station at 713 Jadwin Ave, Richland, WA 99352 for in-person meetings.
- Experience working in accordance with the Federal Advisory Committee Act (FACA), the Environmental Management (EM) Charter, and the HAB Operating Ground Rules.
- Proven ability to coordinate with federal, state, and local agency representatives including DOE, EPA, and Washington State Department of Ecology.
- Strong organizational and project management skills to manage multiple meeting schedules, agendas, and work plans.
- Excellent written and verbal communication skills for maintaining ongoing communications with agency representatives and HAB leadership.
- Experience developing and distributing formal reports such as annual reports.
- Ability to maintain confidential and official records in compliance with federal guidelines and DOE oversight requirements.
- Experience conducting surveys and compiling results for federal clients.
- Ability to support six standing committees with varying policy focuses and coordinate joint meetings as needed.
- Commitment to adhering to administrative procedures including attendance tracking, conflict of interest policies, and dissemination of policy recommendations.
Team & Environment
Part of ProSidian Team Members working as part of the Engagement Team Cadre supporting the Hanford Advisory Board. Reports to the DOE Deputy Designated Federal Officer and DOE Federal Coordinator.
Work Mode
Hybrid work model with locations in Seattle, WA and Richland, WA 99352. Work remotely during COVID-19; travel to official duty station for in-person meetings.
ProSidian is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or veteran status.