Responsibilities
- Support end-to-end planning and execution of global events and experiences, from kickoff through post-event wrap-up.
- Own workstreams across logistics, vendor coordination, production, registration, attendee experience, executive support, staffing, and onsite operations.
- Help manage timelines, project plans, budgets, and deliverables across multiple simultaneous programs.
- Partner closely with internal stakeholders across Campaigns, Field Marketing, Product Marketing, GTM, Brand, and Community to bring programs to life.
- Coordinate with external agencies, production partners, venues, and vendors to ensure flawless execution.
- Track budgets, invoices, contracts, and event reporting with attention to detail and accuracy.
- Support onsite execution, troubleshooting, and real-time problem solving during live events.
- Identify opportunities to improve workflows and operationalize processes using AI and automation tools.
- Support post-event reporting and analysis, including attendee engagement, pipeline impact, ROI, and operational learnings.
Requirements
- 5–8 years of experience in events, experiential marketing, field marketing, or integrated marketing roles in SaaS, technology, or fast-paced environments
- Experience supporting large-scale conferences, executive programs, or B2B events.
- Strong project management and organizational skills with exceptional attention to detail.
- Ability to manage multiple projects and shifting priorities simultaneously.
- Strong communication and stakeholder management skills.
- Operationally minded with strong follow-through and accountability.
- Creative thinker with a passion for building impactful live experiences.
- Ownership mindset. Willingness to roll up your sleeves and find creative solutions to ambiguous challenges
- Team player with a willingness to jump in wherever needed to get the job done.
- Demonstrates curiosity about AI tools and emerging technologies, with a willingness to learn and leverage them to enhance productivity, collaboration, or decision-making
Work Arrangement
Hybrid — San Francisco
Team
Reports to: Head of Global Events
Additional Information
- Based in San Francisco office with an office-centric hybrid schedule.
- Standard in-office days are Monday, Tuesday, and Thursday.
- Most Asanas have the option to work from home on Wednesdays.
- Working from home on Fridays depends on the type of work and teams partnered with.
- Role involves supporting global events including Work Innovation Summits, roadshows, executive experiences, third-party tradeshows, partner activations, product launch moments, sales kickoff programs, and customer/community events.
