Responsibilities
- Own the CEO's communication triage (email, WhatsApp), calendar management, travel logistics, and meeting preparation.
- Capture follow-ups, prepare briefing documents, and ensure nothing falls through the cracks.
- Rebuild and maintain Notion for sales and networking enablement.
- Clean up and structure the people and networking database.
- Support customer segmentation and target market analysis.
- Prepare research and briefing materials for sales meetings.
- Build and maintain dashboards that give the CEO real-time visibility into company performance.
- Work with our fractional CFO to translate financial data into actionable reporting.
- Track KPIs across teams and flag what needs attention before it becomes a problem.
- Coordinate with external partners including our fractional CFO, content specialists, legal advisors, tax consultants, and other service providers.
- Ensure deliverables land on time and at the right quality.
- Translate messy, ambiguous internal topics into concrete next steps and own their resolution.
- When something needs solving (finding the right attorney, chasing a vendor, structuring a new process), you take it and run with it.
- Identify, build, and maintain AI-powered automations (using tools like Claude, n8n, Make, or custom integrations) that reduce manual operational work across the company.
- Upskill team members to use AI tools effectively in their own workflows.
- When capacity allows, support the broader team on cross-functional topics such as testing, competitor research, or client onboarding.
Requirements
- 2 to 4 years of experience in operations, consulting, startup generalist roles, or similar high-context environments
- Demonstrated ability to build workflows and automations using AI tools (Claude, ChatGPT, n8n, Make, Zapier, or similar). This is not optional. We will test it in the interview.
- Strong written communication. You'll draft investor updates, sales follow-ups, and internal briefs.
- Comfortable with both high-leverage and low-status work. You'll build an automation pipeline on Monday and book a flight on Tuesday.
- Excellent judgment about what matters and what doesn't. You know when to escalate and when to resolve.
- Structured thinker who can create order from messy inputs without being told exactly how.
- Reliable follow-through. Things you own do not get dropped.
- Fluency in English and German.
Nice to Have
- Strong Spanish is a significant plus.
- Italian is a bonus.
- Proficiency in Notion.
- Experience with PostHog, HubSpot, or similar tools is a plus.
Benefits
- Direct access to the CEO and real decision-making authority from day one
- A clear trajectory: automate the operational layer, graduate into strategic and project ownership
- Work on a product transforming a traditional industry at the start of its technological shift
- Small team where your contribution is visible and your voice shapes company direction
- Flexible and remote working environment
- Barcelona team offsite and regular in-person collaboration
Interview Process
The process is a short introductory call followed by a practical case interview.
Application Instructions
Apply with your CV and a brief note on one workflow or process you've automated using AI tools. We'll review applications on a rolling basis.
Additional Information
- Fluency in English and German required.
- Strong Spanish is a significant plus.
- Italian is a bonus.
- Applicants must apply with their CV and a brief note on one workflow or process they've automated using AI tools.
- The interview process includes a short introductory call followed by a practical case interview.
- Applications are reviewed on a rolling basis.
