Responsibilities
- Process payment requests, vendor invoices, staff advances, and expense liquidations accurately and in line with CHAI's financial policies.
- Ensure all transactions are correctly coded to the appropriate project, donor, and budget line before entry into the accounting system.
- Implement and monitor financial controls including bank reconciliations and other control accounts, finance reports, etc.
- Assist with month-end close activities, including preparation of journal entries and supporting schedules as directed.
- Maintain complete and well-organized financial files, both physical and electronic, in a consistently audit-ready state.
- Assist in the preparation of financial reports for internal and external stakeholders.
- Process statutory remittances in accordance with local regulations, ensuring submissions are accurate and made on time.
- Support the preparation and revision of project and program budgets.
- Oversee petty cash and imprest fund management, reviewing the Finance Assistant's daily cash records and conducting periodic cash counts.
- Maintain vendor files and follow up on outstanding invoices and purchase orders.
- Ensure an accurate and comprehensive asset inventory list is maintained.
- Support non-finance staff with guidance on expense submission, advance policies, and documentation requirements.
- Review and check the Finance Assistant's work — including document verification, petty cash records, and data entry — before passing to the Finance Manager.
- Provide day-to-day guidance and on-the-job support to the Finance Assistant.
- Perform any other responsivities as assigned by the Finance Manager or Country Director.
Requirements
- Bachelor's degree in Finance, Accounting, Business Administration, or a related field
- Qualified Accountant (ICA, CPA, ACCA, or equivalent) or actively pursuing a professional accounting qualification.
- Minimum 3 years of relevant experience in finance or accounting, preferably in an NGO or international development setting.
- Experience managing donor funds and preparing donor financial reports in accordance with funder requirements.
- Proficiency in QuickBooks, and ERP systems (Unit4, NetSuite, or equivalent)
- Advanced proficiency in Microsoft Excel and working knowledge of the broader Microsoft Office Suite
- Sound understanding of accounting principles and financial controls
- Strong organizational skills and high attention to detail
- Ability to manage multiple priorities and meet deadlines in a fast-paced environment
- Strong interpersonal and communication skills with the ability to work effectively in a multicultural environment
- High level of integrity and accountability in the handling of organizational finances
