Responsibilities
- Collaborate with cardholders to gather receipts and assess spending using Excel for proper recording in accounting and project systems.
- Manage employee expense submissions, ensuring accurate account coding before forwarding approved payments.
- Address inquiries and enter project-related costs into the CMap project management system.
- Activate awarded projects in the system as 'live' upon direction, following defined workflows.
- Assist in preparing and issuing client invoices, including distribution and recording in financial ledgers.
- Generate supplier purchase orders for projects after receiving necessary approvals.
- Ensure all project expenditures from credit cards or supplier bills are correctly assigned to respective projects.
- Partner with the Finance Director to perform monthly reconciliations of project costs against financial records.
- Coordinate with finance team members to manage shared inbox tasks and resolve assigned queries promptly.
- Generate and distribute weekly timesheet reports using standardized templates for internal stakeholders.
- Uphold secure document storage and archiving in line with company policies and office guidelines.
- Perform additional duties as reasonably assigned by senior finance leadership.
- Carry out occasional tasks that fall within the general scope of the role as needed.
- Stay informed of and comply with all applicable legal requirements in internal and external operations.
- Adhere to high standards of business ethics, health and safety, and information security, as expected of all staff.
Work Arrangement
Part-time, 25-30 hours per week
Other
- This is a part time position - 25-30 hours per week
- Must be aware of and conform to legal requirements in all activities, both internal and external
- Must conform to Health and Safety and Information Security requirements
- Must adhere to the highest standards of business ethics
