Responsibilities
- Stakeholder engagement - Building and maintaining strong relationships with stakeholders, both at Company and Group level, ensuring their needs are met and expectations exceeded.
- Compliance & Safety - Ensuring the business adheres to all Health & Safety regulations and legal requirements, and 100% statutory compliance is maintained at all times.
- Carry out risk assessments ensuring safety & compliance across the offices.
- Standardising procedures across all AEIL's 10 UK offices.
- Support on compliance with and achievement of ISO accreditations.
- Team Leadership - Supervising on-site staff & contractors, ensuring adequate facilities management resource, and providing emergency/out-of-hours coverage where required.
- Budgeting and cost control - Specific focus on energy & utility efficiencies, and VFM maintenance contracts.
- Liaison with Facilities Management suppliers – Management of maintenance/repairs, oversight of contracts, cost & quality control.
- Oversee office maintenance and repairs - Ensure all facility repairs and services are carried out in compliance with legal and H&S legislation.
- Asset register - Keep equipment asset list up to date and maintain a statutory servicing and testing log for all such equipment.
- UK Office strategy - support to the Corporate Services Director on the opening of new & closing of old offices.
- ESG - Provide and lead on strategies which align with Company ESG policy.
- Work closely with Group & AEIL dept heads on sustainability initiatives to ensure carbon reduction targets are met.
- Oversee carbon reduction roadmap and projects supporting action plan.
- Chair the UK ESG Steering Committee (nice to have not essential)
Requirements
- Stakeholder engagement - Building and maintaining strong relationships with stakeholders, both at Company and Group level, ensuring their needs are met and expectations exceeded.
- Compliance & Safety - Ensuring the business adheres to all Health & Safety regulations and legal requirements, and 100% statutory compliance is maintained at all times.
- Carry out risk assessments ensuring safety & compliance across the offices.
- Standardising procedures across all AEIL's 10 UK offices.
- Support on compliance with and achievement of ISO accreditations.
- Team Leadership - Supervising on-site staff & contractors, ensuring adequate facilities management resource, and providing emergency/out-of-hours coverage where required.
- Budgeting and cost control - Specific focus on energy & utility efficiencies, and VFM maintenance contracts.
- Liaison with Facilities Management suppliers – Management of maintenance/repairs, oversight of contracts, cost & quality control.
- Oversee office maintenance and repairs - Ensure all facility repairs and services are carried out in compliance with legal and H&S legislation.
- Asset register - Keep equipment asset list up to date and maintain a statutory servicing and testing log for all such equipment.
- UK Office strategy - support to the Corporate Services Director on the opening of new & closing of old offices.
- ESG - Provide and lead on strategies which align with Company ESG policy.
- Work closely with Group & AEIL dept heads on sustainability initiatives to ensure carbon reduction targets are met.
- Oversee carbon reduction roadmap and projects supporting action plan.
Nice to Have
- Chair the UK ESG Steering Committee
Work Arrangement
Remote (Country) — UK
