Responsibilities
- Independently handle the Country Manager's dynamic calendar, resolving scheduling conflicts with minimal supervision.
- Coordinate communications between the Country Manager and stakeholders across multiple platforms to enable faster decision-making.
- Design and edit visually compelling presentations that match the leader's messaging and corporate branding.
- Prepare, coordinate, and moderate meetings hosted by L-team and XL-team, including the APJ Country Manager, as well as other internal or external meetings as requested.
- Take meeting minutes and assist leaders in tracking action items to ensure timely follow-up.
- Arrange domestic and international travel logistics and maintain precise expense reconciliation in strict compliance with company policies.
- Handle highly sensitive and confidential information with utmost integrity and discretion.
- Manage office access and guest cards through designated systems, and establish and maintain regional guidelines for visitor protocols.
- Oversee office operations in Tokyo, including mail handling, ticketing, local purchasing, snacks, amenities, and health and safety processes.
- Provide general office assistance and manage urgent tasks as needed.
- Manage vendors and projects related to the office.
- Process office-related invoices and manage budgets in alignment with the global office team.
- Plan and support local and global events, handle catering logistics, and assist with event bookings (e.g., 'Speak Easy', monitor catering partners).
- Actively champion and amplify company initiatives, regional milestones, and team achievements across internal and external channels, fostering visibility and inclusion of global programs.
- Manage and resolve office-related requests submitted through Jira, ensuring timely resolution and updates.
- Collaborate with the global office team, local IT, and P&C team to manage off-site and on-site logistics.
Benefits
- Diverse and internationally distributed team: joining means becoming part of a large, global community with people of over 90 nationalities.
- Open communication and regular feedback: as a language-focused company, we value clear, honest communication.
- Hybrid work with flexible hours: we offer a hybrid work schedule, with team members coming into the office twice a week.
- Virtual Shares: an ownership mindset in every role.
- Regular in-person team events: we bond over vibrant events that are as unique as our team, from local team and business unit gatherings to new-joiner onboardings and company-wide events.
- Monthly full-day hacking sessions: every month, we have Hack Fridays, where you can spend time diving into a project you're passionate about and collaborate with other teams.
- 30 days of annual leave: we value your peace of mind with 30 days off (excluding public holidays) and access to mental health resources.
- Competitive benefits: our benefits package reflects the diversity of our team and is tailored to align with your unique location.
Compensation
Competitive benefits tailored to location
Work Arrangement
Hybrid — Tokyo
Team
Diverse and internationally distributed team with over 90 nationalities
Other
- Language requirements: Fluency in Japanese (reading, writing, and spoken communication) and advanced business-level English (reading, writing, and spoken communication).
- Hybrid work schedule: team members come into the office twice a week.
- Flexible working hours.
- 30 days of annual leave (excluding public holidays).
- Virtual Shares provided to every employee.
