Responsibilities
- Coordinate staff meetings, leadership meetings, all-hands meetings, offsites, and executive reviews, including agenda planning, pre-read coordination, action item tracking, follow-up ownership, and closure of next steps.
- Calendar Management: Own executive calendar; coordinate across senior executives, business partners and team members by prioritizing schedules and qualifying requests. Proactively solicit agendas and manage attendee lists.
- Coordinate logistics for travel by developing itineraries, booking domestic and international flights, arranging transportation and accommodation. Visa and passport processing.
- Leverage Microsoft 365, Copilot, Teams, Outlook, PowerPoint, Excel, and other approved productivity tools to streamline workflows, summarize information, prepare meeting materials, track follow-ups, and improve executive efficiency.
- Provide vacation coverage for other EAs as needed
- Identify opportunities to simplify, automate, or improve recurring administrative processes, communications, meeting routines, and team operating cadences.
- Manage a wide range of administrative and executive related tasks, including drafting routine correspondence and organizing/maintaining electronic files, updating distribution lists, onboarding new hires, creating/updating organizational charts, expense approvals, creating PR/PO and coordinating AV and IT requirements for meetings
- Reconcile expenses in a timely manner adhering to Sandisk's global expense policies
- Anticipate needs and identify problems proactively, looking around corners for solutions and using existing resources in problem-solving
- Assist with formatting, editing, creating, and consolidating executive-ready presentations, briefing materials, meeting agendas, and office documents with strong attention to clarity, accuracy, and visual polish. Advanced PowerPoint skills are highly preferred.
- Interact regularly and build trusted relationships with executives, Finance leaders, business partners, team members, and colleagues across functions.
- Partner closely with other Executive Assistants to coordinate priorities, resolve calendar and logistics conflicts, provide coverage, share best practices, and ensure a smooth operating rhythm across the leadership team.
Requirements
- highly organized
- resourceful
- technology-forward
- strong organizational skills
- discretion
- sound judgment
- ability to manage multiple priorities in a fast-paced environment
- proactively anticipate needs
- high-ownership mindset
- strong execution discipline
- passion for helping executives and teams operate more effectively
- proactive
- focused
- innovative
- AI-savvy
- digitally fluent
- excellent written and verbal communication skills
- strong critical thinking
- exceptional attention to detail
- ability to work independently
- manage ambiguity
- collaborate across teams
- step in where needed to support broader business priorities
- positive attitude
- team-first approach
Nice to Have
- Advanced PowerPoint skills
