Responsibilities
- Maintain an overview of different, fast-paced workstreams to accurately track multiple details and situate information about projects and stakeholders.
- Manage high-volume internal and external information flows from multiple sources, quickly organizing and accessing information as needed.
- Edit and prepare written memoranda, talking points, letters, and other communications on behalf of the principals.
- Organize and support all aspects of meetings, including gathering documents, in-person and/or virtual meeting logistics, and taking minutes as requested.
- Assist with reviewing presentations and reports as requested.
- Organize and consolidate high-quality briefing materials for meetings and public appearances, ensuring the principal is well-prepared and informed for all engagements.
- Maintain calendars, including scheduling meetings, appointments, speaking engagements, and travel arrangements.
- Coordinate high-volume travel arrangements (domestic and international) and logistics for meetings and conferences, including flights, hotels, transportation, and expense reporting.
- Ensure all travel plans are seamlessly executed and aligned to the principals’ schedules.
- Occasionally assist with planning and organizing internal and external meetings involving the principals, coordinating with various stakeholders to ensure all details are managed, and expectations are met.
- Handle sensitive, complex, and confidential information with the utmost professionalism and discretion to ensure the security and integrity of all communications.
Requirements
- A bachelor’s degree and 3+ years of professional experience supporting senior executives are required.
- Experience in fast-paced, high-growth settings and the ability to adapt quickly to changing priorities and demands are essential for success.
- This role requires working hours aligned to either U.S. Central or Eastern time.
- Demonstrated ability to manage a complex to-do list, multitask, and adapt to incorporate new information while meeting deadlines.
- A commitment to continuous performance improvement and the ability to learn and adapt quickly to new technologies and systems are essential.
- Strong judgment skills with the capacity to take individual agency, make quick decisions, and understand what needs to be communicated for shared decision-making versus what can be handled autonomously.
- High communication and high trust with the principal, maintaining an informal engagement that is 'always on.'
- With others, interaction should be respectful and dignified, always focused on mission and purpose.
- A commitment to continuous performance improvement, seeking ways to enhance efficiency and effectiveness in all tasks and processes.
- Ability to build and maintain relationships with a diverse range of stakeholders, including staff, board members, and external partners.
- Utilize a high degree of tact and diplomacy in handling matters that are critical or confidential in nature.
- Excellent written and verbal communication skills, ensuring successful interaction with all levels of employees and external contacts.
- Ability to convey information clearly and effectively in various formats.
- Exceptional organizational skills with a keen attention to detail.
- Ability to multitask and manage multiple projects simultaneously in a fast-paced, often changing environment.
- High tolerance for ambiguity and ability to adapt to changing priorities, strategic frameworks, and definitions of success.
- 100% Remote - Desire to work remotely, but not alone - with mature, socially minded professionals.
- Applicants must be authorized to work for any employer in the U.S. (No visa sponsorship available)
Nice to Have
- Familiarity with the following tech stack is preferred: G-Suite, Slack, Canva, and Asana.
- Familiarity with AI tools strongly preferred
Additional Information
- This role requires working hours aligned to either U.S. Central or Eastern time.
- Applicants must be authorized to work for any employer in the U.S. (No visa sponsorship available)
- It is important to us that our hiring process is accessible to everyone. If you require accommodations to participate in the interview process, please let us know when you apply.
