Activate Talent is hiring an Executive Assistant

About the Role We’re hiring a highly organized and proactive Executive Assistant to support senior leadership across scheduling, coordination, communication, and administrative operations. This role is ideal for someone who thrives in a fast-paced environment, anticipates needs before they arise, and keeps everything running smoothly behind the scenes. Key Responsibilities • Manage calendars, scheduling, and meeting coordination across multiple stakeholders • Organize priorities, track follow-ups, and support day-to-day administrative workflows • Support internal and external communication on behalf of leadership • Coordinate across teams to ensure alignment and timely execution • Prepare documentation, take meeting notes, and track action items • Help leadership stay organized, focused, and efficient in a fast-moving environment What Success Looks Like • Leadership calendars are optimized and running smoothly • Priorities, tasks, and follow-ups are consistently tracked and executed • Communication is clear, timely, and well-coordinated • Administrative workflows are efficient and well-organized • Leadership is able to focus on high-impact work without operational friction Requirements • Proven experience as an Executive Assistant or in a similar support role • Strong written and verbal English communication skills • Exceptional organizational skills and attention to detail • Proactive, resourceful, and solutions-oriented • Comfortable handling confidential and sensitive information • Ability to manage multiple priorities and deadlines effectively Preferred Qualifications • Experience supporting leadership in startup or high-growth environments • Comfortable working across multiple time zones • Strong communication skills with excellent follow-through