Responsibilities
- Coordinate and schedule internal team meetings
- Arrange external calls with clients, applicants, and third-party partners
- Adjust meeting times when scheduling conflicts arise
- Issue preliminary calendar invitations to reserve time slots
- Verify calendar entries for RSVP confirmations, correct timing, and complete details such as video conferencing links
- Categorize and tag incoming messages for efficient sorting
- Identify and highlight time-sensitive emails requiring immediate attention
- Prepare draft replies for review and approval
- Monitor and follow up on emails that have not received a response
- Remove subscriptions to irrelevant or promotional content
- Reserve air travel as needed for team members
- Book lodging accommodations for business needs
- Secure dining reservations for team or client engagements
- Handle modifications and cancellations for travel and event bookings
- Develop structured agendas ahead of scheduled meetings
- Capture or refine meeting notes after discussions
- Monitor and log action items assigned during meetings
- Distribute post-meeting follow-up communications
- Maintain updated records in project tracking systems
- Organize and schedule candidate interviews
- Send correspondence to applicants regarding their status
- Deliver emails notifying candidates of rejections or next steps
- Administer take-home assignment logistics
- Submit expense reports with supporting documentation
- Maintain organized digital files of receipts and financial records
Benefits
- Health coverage through an HMO plan
- Incentive payments based on performance
- Stable and secure employment
- Access to paid learning and development programs
- Workplace culture that values inclusion
- Opportunities to build new skills and advance professionally
- Fully remote work setup with no office requirement
- Supportive and collaborative team environment
- Paths for career advancement
- Engaging and enjoyable work atmosphere
- Compensation for holiday work and overtime
Work Arrangement
Remote (Worldwide)
Other
- Assistant working hours: 9AM - 6PM EST
- Client operates in the Software Development sector
- Work model: Full-time remote position
- Proficiency in English is required
- Candidate must be naturally organized, skilled in prioritization, and attentive to detail
- Candidate should proactively ask questions when guidance is needed
- Only qualified applicants will be contacted to complete an assessment and schedule an interview
- Whitelist 'lever.co' and 'hire.lever.co' domains to ensure receipt of communication emails
