Activate Talent is hiring an Executive Assistant (LatAm)

Position: Executive Assistant Location: Remote (LatAm) Employment Type: Part-Time (10 - 20 Hrs/Week) Working Hours: M-F | PST hours Type of contract: Independent contractor Scope of the role: We are seeking a highly organized and proactive Executive Assistant to support a fast-paced client in managing their time, commitments, and administrative workload. This role goes beyond basic administrative support. You will be responsible for ensuring the client’s schedule, travel, and day-to-day logistics run efficiently, with a strong focus on organization, prioritization, and clear communication. The ideal candidate is detail-oriented, resourceful, and able to anticipate needs, resolve scheduling challenges, and maintain structure across both professional and personal responsibilities. Responsibilities: - Own and manage the client’s calendar across multiple time zones (primarily West and East Coast U.S.) - Schedule and coordinate meetings, appointments, and commitments with attention to priorities and timing - Identify and resolve scheduling conflicts proactively - Plan and coordinate travel arrangements, including flights, accommodations, and itineraries - Organize information, documents, and workflows into structured systems (primarily Google Docs, Sheets, and shared tools) - Maintain clear and up-to-date records of schedules, plans, and key information - Support both business and personal administrative tasks as needed - Communicate consistently with the client to ensure alignment on priorities, deadlines, and changes Requirements: - Proven experience as an Executive Assistant, Personal Assistant, or Administrative Assistant - Strong experience managing complex calendars across multiple time zones - Excellent organizational and time management skills with the ability to handle multiple priorities - High attention to detail and accuracy in execution - Proficiency in Google Workspace (Google Calendar, Docs, Sheets) - Strong written and verbal communication skills - Ability to work independently and follow through on tasks without constant direction - Comfortable supporting both professional and personal administrative needs - Availability to overlap with the client’s working hours (7AM–4PM Pacific Time) - Based in Central America preferred for timezone alignment