Responsibilities
- Monitor multiple email inboxes daily
- Draft, organize, flag, and prioritize messages for response
- Ensure timely follow-up on key communications
- Coordinate meetings with clients, partners, and internal stakeholders
- Manage daily calendars, appointments, presentations, and travel coordination
- Prepare agendas and track action items from meetings
- Organize tasks, deadlines, and reminders in project/task management tools
- Communicate with team members to ensure project follow-through
- Prepare and format documents, presentations, and reports when needed
- Provide a concise daily summary of: Inbox priorities
- Provide a concise daily summary of: Tasks requiring attention
- Provide a concise daily summary of: Meetings — scheduled, upcoming, and follow-ups needed
- Assist with outreach responses and maintain contact lists
- Help nurture relationships with existing and new potential clients
- Support the early development of their online community, assisting with posting updates, welcoming members, and light moderation
- Support more advanced community tasks as they are added over time
Requirements
- 2+ years experience as an Executive Assistant or Operations Coordinator (remote experience preferred)
- Outstanding written and verbal communication skills
- Excellent organizational and time-management abilities
- Ability to handle changing priorities and urgent tasks
- Proficient in: Google Workspace (Gmail, Calendar, Drive, Docs, Sheets)
- Proficient in: Zoom or other virtual meeting platforms
- Proficient in: Whatsapp communication
- Proficient in: Project management tools (Notion, Asana, Trello, Monday, etc.)
- Maintains strict confidentiality and professional judgment
- Positive, proactive, resourceful, and solution-oriented mindset
Nice to Have
- CRM experience a bonus
Benefits
- 100% Remote Work
- 13th Month Pay
- Healthcare (HMO)
- Complete Benefits Package - SSS, Philhealth, & Pag-ibig
- Paid Service Incentive Leave (SIL)
- Paid Philippines Holidays
- Free Learning and Development Programs
Work Arrangement
Remote (Country) — Philippines
Additional Information
- Schedule: Monday-Friday, 8am - 5pm PST
- Work Style: You thrive in a fast-moving environment and excel at keeping leadership focused, informed, and prepared. You are a true partner—anticipating needs before they are asked and ensuring nothing falls through the cracks.
