Responsibilities
- Event Platform Builds & Page Management
- Account Coordination & Sponsor Management
- CE/CME & Speaker Coordination
- Event Operations & Day-of Support
- Reporting & Post-Event Coordination
- Cross-Functional Support
- Operational Redundancy & Growth
Requirements
- 2+ years of experience in event coordination, account coordination, project management, or a similar role
- Experience supporting or managing virtual or hybrid events
- Experience interfacing with external clients, sponsors, or partners in a professional capacity
- Strong organizational skills with the ability to manage multiple projects and deadlines simultaneously
- Excellent written and verbal communication skills—you'll be emailing and speaking with program chairs, speakers, clients, sponsors, and internal teams regularly
- Detail-oriented with a track record of accurate, thorough execution
- Experience with project management tools (ClickUp or similar)
- Proficiency with Zoom, Google Suite, Slack, and collaborative digital tools
- Comfort working in a fast-paced, remote-first environment
- Availability during select evenings and weekends for live event support and meetings with program chairs and speakers
- Accept AI in department workflows and embrace LLMs for efficiencies
Nice to Have
- Experience in healthcare, eyecare, or medical education events
- Familiarity with CE/CME accreditation processes (COPE, ARBO, VME) or continuing education workflows
- Experience with CMS platforms for event page building (Sanity, Cvent, Hopin, or similar)
- Experience with HubSpot for registration management, email workflows, or chatbot setup
- Experience coordinating speakers, faculty, or KOLs for educational events
- Background working at a marketing agency or in a B2B event or account management environment
- Familiarity with Frame.io, AddEvent, Slido, Loom, LookerStudio, or Parse.ly
- Experience supporting client-facing reporting or account recap documents
Work Arrangement
Remote (City/Region)
Additional Information
- Availability during select evenings and weekends for live event support and meetings with program chairs and speakers
