Responsibilities
- Maintain and update Airtable production trackers for all video projects (status, assignments, delivery dates, feedback cycles).
- Track progress across writing, design, illustration, animation, audio, and post-production phases.
- Manage daily and weekly status reports, flagging risks, blockers, and deadlines.
- Schedule internal and external production syncs, reviews, talent VO records and feedback sessions as needed.
- Maintain Slack channel communication for projects updated and organized
- Organize and version-control all project assets (scripts, storyboards, illustrations, animation files, VO, music, exports) across Google Drive / Frame.io.
- Ensure naming conventions and folder structures are followed consistently across the team.
- Coordinate delivery of final assets to appropriate internal and external stakeholders
- Serve as the day-to-day point of contact for freelance animators, illustrators, and audio engineers.
- Collect invoices, contracts, and W-9s; route them through Newsela’s vendor process.
- Track freelancer assignments, deliverables, and availability.
- Support onboarding of new contractors into workflows and toolkits.
- Help document and refine production processes for animation and multimedia projects.
- Support implementation of new workflow tools or integrations (e.g., AI-assisted asset tagging, Airtable automations).
- Collaborate on building templates for schedules, trackers, and production documentation.
- Document and keep credits updated for all videos
Requirements
- 2–4 years experience as a Production Coordinator or Production Assistant in animation, educational media, or digital video production.
- Familiarity with animation production stages, script, storyboard, animatic, layout, animation, final delivery.
- Strong project management and organizational skills with proficiency in Airtable, Google Workspace, and Adobe Creative Cloud.
- Clear and professional communication with internal teams and external vendors.
- Ability to multitask across multiple active projects in a fast-paced environment.
Nice to Have
- Experience coordinating for animation studios or EdTech video production
- Knowledge of tools like Frame.io, Slack, and AirTable.
- Understanding of accessibility and education-centered media production.
- A passion for storytelling that helps kids learn and feel inspired.
