Responsibilities
- Keep the Minneapolis office, including common areas, kitchen, and canteen bar, fully functional, clean, and well-maintained.
- Provide virtual coverage for facilities in Bellevue during holidays or sickness to maintain consistent standards.
- Track and manage inventory of office supplies and equipment, such as printers and shred boxes.
- Handle office deliveries and daily mailings.
- Act as the primary contact for facilities and building management, liaise with external vendors, lead maintenance, compliance, and safety efforts, and serve as Safety Czar (Fire Captain).
- Use Kadence to manage desk reservations and permanent desk assignments.
- Oversee general office communications, including lunch menus, internal surveys, and digital overhead communication boards.
- Generate Si ID cards for new hires and visitors, coordinating with the Si Security Team for programming.
- Update content on the Siteimprove Intranet Site (Sintra) for the Minneapolis Office.
- Create expense reports.
- Coordinate and finalize visitor schedules, including communication and access preparations like badges and desk or office reservations.
- Organize and support in-office community and team-specific events, such as happy hours, anniversary celebrations, and global celebrations.
- Coordinate office events, meetings, and conferences, handling logistics, meeting room scheduling, and setup.
- Support seamless onboarding and offboarding by warmly welcoming new hires, assisting with IT and desk setup, distributing swag boxes, and retrieving equipment during terminations.
- Promote inclusive practices to help all employees feel connected.
- Foster cross-functional collaboration to align community-building with overall company goals.
- Assist with ad-hoc HR projects when needed.
Requirements
- Proven experience in office management, administration, or similar roles.
- Passion for diversity, equity, and inclusion, with a desire to contribute to a more inclusive workplace.
- Strong organizational and multitasking skills with attention to detail.
- Excellent communication and interpersonal skills for cross-team collaboration.
- Self-motivated and proactive, able to work independently and as part of a team.
- Commitment to cultivating a workplace culture that values inclusion and community.
- Based in the Minneapolis office, onsite Monday through Thursday from 8:30 AM to 2:00 PM.
Nice to Have
- Previous experience organizing and facilitating inclusive community events.
- Proficiency with collaboration tools like Microsoft Teams, Slack, or similar platforms.
- Demonstrated commitment to continuous learning and staying current on office culture best practices.
- Experience in a fast-paced tech or SaaS environment.
- Knowledge of software tools for office management and event planning.
- Creative mindset for developing community engagement initiatives.
- Strong analytical skills to measure the effectiveness of DEI and community programs.
- First Aid Certification.
Compensation
The pay for the successful candidate will depend on various factors, including work location, relevant knowledge, skills, qualifications, and experience.
Work Arrangement
On-site — Minneapolis
Other
- The pay for the successful candidate will depend on various factors, including work location, relevant knowledge, skills, qualifications, and experience.
- Siteimprove is an equal opportunity employer.
- All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or other legally protected status.
- Siteimprove is a global corporation that has developed data practices to ensure your personally identifiable information is appropriately protected.
- Please note that personal information may be transferred, accessed, and stored globally as necessary for the uses and disclosures stated in accordance with our
