Via is seeking a highly proactive and detail-oriented Business Coordinator to support invoicing, payment processing, contracting, and general business operations in Tokyo. This is a part-time, partially remote role requiring strong administrative abilities, fluency in English and Japanese, and the ability to thrive independently in a fast-paced, dynamic environment. There is strong potential for career progression and transition into a full-time role based on performance and contribution.
What You'll Do
- Prepare and process invoices, PO requests, payment documentation, and related paperwork
- Coordinate contracting procedures, including collecting vendor information, preparing agreements, arranging signatures, and maintaining contract logs
- Maintain internal trackers and filing systems
- Communicate efficiently with both internal teams and external partners
- Support business operations, scheduling, and general administrative workflows
- Proactively identify next steps, gather missing information, and move tasks forward without needing detailed instructions
- Handle ad-hoc administrative and coordination tasks as needed
What We're Looking For
- Agility and willingness to thrive in a fast-paced, rapidly changing environment
- Business-level English and Japanese (written & spoken)
- Fast and reliable communication style
- Ability to work independently, anticipate needs, and complete tasks with limited supervision
- Strong administrative skills and attention to detail
- Ability to manage multiple tasks and deadlines
- Tech-savvy: comfortable with Google Workspace, spreadsheets, and digital workflows
Nice to Have
- Prior experience in operations, finance admin, invoicing, or coordination roles
Technical Stack
Google Workspace, spreadsheets, digital workflows
Benefits & Compensation
- Partially remote work with onsite work at office once a week in Toranomon, Tokyo
- Strong potential for career progression
- Opportunity to transition into a full-time role as responsibilities and contributions grow
Work Mode
Hybrid role with onsite work in Toranomon, Tokyo. Core working hours: 10:30–17:30, 5 days a week. Expected workload of 30–40 hours per week. Must be available to interact during Europe timezone for legal document check-ins several times a month.