Responsibilities
- Help establish project governance by aiding in the creation and rollout of governance frameworks, including decision-making bodies, escalation paths, and delegated authority structures.
- Define and document governance models, role assignments, meeting schedules, reporting timelines, and integrated assurance activities.
- Develop governance documentation such as Terms of Reference, governance diagrams, RACI charts, stage-gate guidelines, and approval workflows.
- Assist the Governance Manager in setting up and managing governance forums like Steering Committees, Technical Committees, Change Boards, and Risk Reviews.
- Map current project management office (PMO) and project delivery processes across governance, assurance, reporting, change management, and related functions including risk, schedule, cost, and document control.
- Collaborate with stakeholders to design future-state processes that are scalable, practical, and matched to the client’s organizational maturity.
- Identify inefficiencies, redundancies, and gaps through structured analysis and recommend actionable improvements.
- Develop standardized PMO tools, templates, and guidance materials to promote consistency in project delivery.
- Support the design, implementation, and ongoing improvement of integrated reporting systems, including dashboards, KPIs, milestone tracking, and management summaries.
- Partner with digital, data, and project controls teams to ensure reporting outputs are accurate, timely, and meet governance standards.
- Ensure consistent agreement, documentation, and use of data definitions, KPIs, and reporting metrics across the program.
- Support the execution of the Change Management Framework by ensuring changes are recorded, evaluated, verified, and processed according to governance rules.
- Assist in applying the Assurance framework through quality checks on PMO outputs, governance compliance, and reporting accuracy.
- Track actions, decisions, and recommendations from internal assurance activities, audits, and external reviews.
- Engage with cross-functional teams including engineering, construction, commercial, project controls, systems, HSSE, and external partners.
- Lead workshops to define processes, requirements, decision pathways, and governance enhancements.
- Convert stakeholder inputs into clear, structured documentation for PMO, leadership, and external parties.
- Support the Governance Manager in developing and rolling out change management and communication plans to embed new governance and PMO practices.
- Promote a shared understanding of PMO requirements across the client’s Owner Team and delivery partners.
- Contribute to enhancing the firm’s Business Analysis and PMO governance capabilities by developing best practice guides and internal knowledge resources.
- Support business development by contributing to opportunity tracking and preparing client presentations and communication materials.
- Enter key data into internal systems, including opportunity tracking and invoicing platforms.
- Support the professional development of junior Business Analysts, including coaching and potential line management responsibilities.
Other
Training will be provided for internal database tools used for opportunity tracking and invoicing.
