Responsibilities
- Handle daily administrative tasks such as scheduling appointments, maintaining contact lists, reserving meeting spaces, and coordinating technical support needs
- Keep the executive calendar current with accurate meeting and event details
- Support travel planning by organizing itineraries and confirming logistical arrangements
- Oversee gifting initiatives for executives and talent, including research, coordination, and timely follow-up
- Produce materials for meetings, including client lists, biographies, and relevant news updates
- Answer phones and manage desk coverage in the absence of the primary assistant
- Complete urgent errands both on-site and off-site, often under tight deadlines
- Collaborate with teams across all divisions such as legal, finance, HR, marketing, production, distribution, strategy, and communications
