What we are looking for: Help support and provide back-up to the current Administrative Assistant and a team of 50 people including some executives. Microsoft Outlook Calendar – Scheduling of 1:1 meetings, recurring meetings and group meetings with complex schedules. Schedules and oversees interview logistics. Onboarding of new employees and contractors sets up network access, ordering equipment, etc.). Prepares and submits expense reports in a timely manner. Creates, edits, and compiles diverse administrative assignments, Power Point presentations, and other related materials, including highly sensitive and confidential information. Communicates with poise and professionalism through verbal and written communication. Expert in Microsoft Office suite required. Executes tasks efficiently and quickly with strong attention to detail and deadlines. Ability to multi-task and prioritize among multiple assignments. Flexibility with time/working with different time zones. Book domestic and international travel for the team. Typically requires a minimum of 5 or more years of administrative experience. Working in the Banking industry a plus.
Santa Clara, CA On-site Contract
Ubertal is hiring an Administrative Assistant II
About company
Established in 2011 in Silicon Valley, Ubertal initially aimed to assist high-growth software companies in overcoming their most formidable business obstacles. Along this journey, we have unearthed prevalent challenges encountered by businesses and, in response, forged our own proprietary software solutions (IP) as well as collaborative solutions (joint IP) in conjunction with our clients. Our disruptive innovations propel our clients towards accelerated innovation.
At the core, Ubertal serves as your partner in innovation. Whether you’re pondering the application of machine learning to your data or evaluating blockchain’s impact on your enterprise, we stand ready to elevate you to the next echelon. If a solution exists, we will unearth it. And in the absence of a solution, we will collaborate with you to birth it, fortified by our comprehensive staffing and recruiting services that align with your evolving needs.
We leverage our deep roots in Silicon Valley to develop or curate cutting-edge technologies, ensuring our clients stay ahead of the competition. Our solutions include high-speed data distribution, AIOps for root cause analysis, global asset tracking, and blockchain-based content verification.