Vance Granville Community College is hiring an Administrative Assistant for Continuing Education to support our Workforce Readiness, Health, and Public Safety area. This role is central to ensuring the efficient operation of College & Career Readiness and Continuing Education programs by providing high-quality clerical, technical, and administrative support.
What You'll Do
- Maintain access through the Colleague system to the Common Course Library and download courses from the System Office as needed.
- Maintain the Continuing Education website with regard to course information and online registration.
- Build sections in Colleague for classes as needed for Continuing Education programs.
- Enter student registrations into Colleague.
- Collect end-of-course paperwork, prepare it for audit review, maintain scanned copies, and route originals to the Audit Department.
- Ensure all CCR visitors sign in with time and reason for visit.
- Review and correct the Missing Grade and Duplicate Records report.
- Serve as the point of contact for the Audit Department to ensure end-of-course paperwork and reports are complete and verify the ICR Report.
- Check end-of-semester reports, make appropriate changes, and return them to the Audit Department.
- Prepare course packets for instructors and work with them to ensure timely completion of required documentation.
- Assist students with online registration and contact registered students to provide course information changes or reminders.
- Assist with the Orientation and Advisement of new students.
- Prepare and maintain updated course outlines.
- Prepare part-time instructor contracts and upload them to SoftDocs.
- Order textbooks, supplies, and equipment through the E-Procurement system.
- Attend training pertaining to course and paperwork requirements and updates for Continuing Education.
- Perform other duties as assigned by the Director, Coordinator, or Dean.
What We're Looking For
- Associate's Degree.
- Minimum 2 years of related work experience.
- Excellent working knowledge of the Microsoft Office Suite.
- Willingness to learn state-level databases and the student management system (Colleague/Advansys).
Nice to Have
- Bachelor's Degree.
- NC Community College experience.
Technical Stack
- Microsoft Office Suite
- Colleague/Advansys student management system
- SoftDocs
- E-Procurement system
Team & Environment
This position reports directly to a Director, Coordinator, or Dean.
Benefits & Compensation
- Salaries are determined by years of relevant professional experience and highest academic degree attained.
Work Mode
This is an onsite position based at the Main Campus in Henderson, NC.
Vance Granville Community College is an equal opportunity employer.
