Statusphere Inc is looking for an Accounts Receivable & Invoicing Specialist to own accurate client invoicing and day-to-day accounts receivable operations within QuickBooks Online. This execution-focused role supports Revenue Operations and Accounting by ensuring clean invoicing, organized records, and clear visibility into invoice status and payment timing.
What You'll Do
- Accurately create, review, and issue client invoices in QuickBooks Online based on HubSpot quotes, executed agreements, and direction from leadership.
- Translate deal terms, pricing, service periods, and billing structures into correct QBO invoices without supervision.
- Ensure invoices are issued on time, consistently, and in accordance with internal billing schedules.
- Maintain clear documentation tying invoices to source quotes, agreements, or approvals.
- Monitor invoice status in QuickBooks Online to determine which invoices are paid, outstanding, or overdue.
- Apply and reconcile client payments received via QuickBooks Online payment rails and Mercury.
- Investigate and resolve unapplied cash, partial payments, or misapplied payments.
- Maintain organized and accurate A/R records to support month-end close.
- Perform routine follow-up with clients on outstanding invoices in a professional and organized manner.
- Maintain basic A/R aging reports and highlight overdue items.
- Escalate collection risks, disputes, or extended past-due balances to the Head of Revenue Operations.
- Work closely with the Head of Revenue Operations as a day-to-day operational partner.
- Coordinate with Accounting to ensure invoicing and payment activity aligns with close requirements.
- Communicate clearly with internal stakeholders regarding invoice status and payment timing.
- Follow established invoicing and A/R procedures consistently and identify recurring issues for process improvement.
What We're Looking For
- 3–5 years of hands-on experience in accounts receivable, invoicing, or billing roles.
- Strong, demonstrated experience using QuickBooks Online, including invoice creation, payment application, and A/R tracking.
- Proven ability to create accurate invoices in QBO without supervision.
- Basic understanding of A/R aging, DSO, and cash collection concepts.
- High attention to detail and strong organizational skills.
- Clear written and verbal communication skills.
- Experience following up with clients on outstanding invoices in a professional manner.
- Ability to read and interpret HubSpot quotes, deal summaries, and basic contract terms.
- Skilled with repetitive, detail-oriented work.
Nice to Have
- Bachelor’s degree in Accounting.
Technical Stack
- QuickBooks Online
- HubSpot
- Mercury
Team & Environment
Reports to the Head of Revenue Operations.
Benefits & Compensation
- Competitive Compensation
- Medical, Dental, and Vision insurance
- Unlimited PTO + paid holidays
- 4% 401(k) match
- Work from anywhere – fully remote flexibility
- Paid parental leave
- Employee stock options
- Opportunities for growth & leadership in a fast-growing company
- Collaborative, innovative, positive, team-oriented culture
Work Mode
This is a fully remote position.
Statusphere Inc is an equal opportunity employer.
