Statusphere Inc is looking for an Accounts Receivable & Invoicing Specialist to own accurate client invoicing and day-to-day accounts receivable operations within QuickBooks Online. This execution-focused role supports Revenue Operations and Accounting by ensuring clean invoicing, organized records, and clear visibility into invoice status and payment timing.

What You'll Do

Accurately create, review, and issue client invoices in QuickBooks Online based on HubSpot quotes, executed agreements, and direction from leadership.
Translate deal terms, pricing, service periods, and billing structures into correct QBO invoices without supervision.
Ensure invoices are issued on time, consistently, and in accordance with internal billing schedules.
Maintain clear documentation tying invoices to source quotes, agreements, or approvals.
Monitor invoice status in QuickBooks Online to determine which invoices are paid, outstanding, or overdue.
Apply and reconcile client payments received via QuickBooks Online payment rails and Mercury.
Investigate and resolve unapplied cash, partial payments, or misapplied payments.
Maintain organized and accurate A/R records to support month-end close.
Perform routine follow-up with clients on outstanding invoices in a professional and organized manner.
Maintain basic A/R aging reports and highlight overdue items.
Escalate collection risks, disputes, or extended past-due balances to the Head of Revenue Operations.
Work closely with the Head of Revenue Operations as a day-to-day operational partner.
Coordinate with Accounting to ensure invoicing and payment activity aligns with close requirements.
Communicate clearly with internal stakeholders regarding invoice status and payment timing.
Follow established invoicing and A/R procedures consistently and identify recurring issues for process improvement.

What We're Looking For

3–5 years of hands-on experience in accounts receivable, invoicing, or billing roles.
Strong, demonstrated experience using QuickBooks Online, including invoice creation, payment application, and A/R tracking.
Proven ability to create accurate invoices in QBO without supervision.
Basic understanding of A/R aging, DSO, and cash collection concepts.
High attention to detail and strong organizational skills.
Clear written and verbal communication skills.
Experience following up with clients on outstanding invoices in a professional manner.
Ability to read and interpret HubSpot quotes, deal summaries, and basic contract terms.
Skilled with repetitive, detail-oriented work.