Responsibilities
- Process incoming invoices daily, including those tied to purchase orders and those without, ensuring correct coding and proper approval workflows
- Examine invoice data and accurately assign prepaid costs, project or department codes, and subsidiary identifiers
- Keep accounts payable records precise and aligned with regulatory and compliance standards
- Track vendor account aging, identify variances, and assist in resolving outstanding discrepancies
- Assist during audits by supplying required documentation and supporting invoice traceability
- Verify and prepare yearly tax forms 1099 and 1042 for submission
- Organize and execute payments via ACH, wire transfer, and check, including maintaining wire templates
- Address inquiries from vendors and internal stakeholders promptly and professionally
- Support month-end closing activities within the accounting function
- Collaborate with internal departments and external vendors to maintain efficient payment cycles
- Help develop and refine accounts payable policies, procedures, and best practices as the organization expands
