Responsibilities
- Own the full accounts payable cycle — from purchase order and invoice receipt through approval, payment, and reconciliation.
- Manage and mentor a small team of AP associates. You’ll provide guidance, prioritization support, and performance feedback.
- Enforce Whatnot's purchase policy, ensuring all vendor spend is properly authorized via Zip, contracts are executed via Ironclad, and documentation standards are met. Partner with Finance and Legal to address compliance gaps.
- Oversee payment runs (ACH, wire, check) across US and international entities, ensuring proper segregation of duties and approval controls are in place. Identify and mitigate fraud risk in payment workflows.
- Own AP close activities including accruals, vendor statement reconciliations, and aged payables review. Ensure completeness and accuracy of AP balances across all entities for month-end reporting.
- Optimize AP workflows in NetSuite and Zip, identifying automation opportunities to reduce manual effort and improve accuracy. Lead or contribute to system implementations or upgrades as the company scales.
- Support AP processes across US and international entities (UK, Ireland, Poland, Germany), including multi-currency payments, VAT considerations, and compliance with local payment practices.
- Maintain audit-ready AP documentation, support external auditors with AP-related requests, and contribute to the development of internal controls aligned with SOX or equivalent frameworks.
- Partner with FP&A on cash flow forecasting, with Legal on contract and vendor onboarding requirements, and with business stakeholders to ensure spend is appropriately budgeted and coded.
Requirements
- 5+ years of relevant experience in accounts payable or accounting roles, including at least 1 year managing teams or leading an AP function
- Bachelor's degree in Accounting, Finance, or a related field
- Strong proficiency in NetSuite (required) and procurement/AP tools such as Zip, Coupa, or similar
- Experience with multi-entity, multi-currency AP operations
- Deep understanding of AP internal controls, payment fraud prevention, and segregation of duties
- Exceptional attention to detail, organizational skills, and ability to manage competing priorities and deadlines
- Strong communication skills and can work effectively with vendors, cross-functional teams, and senior stakeholders
- Enthusiastic, self-motivated, and proactive in solving problems and improving processes
Nice to Have
- CPA a plus but not required
- International AP exposure a strong plus
Work Arrangement
Hybrid — San Francisco, Los Angeles, Seattle
Additional Information
- All Whatnauts are expected to develop a deep understanding of our product. We're passionate about building the best user experience, and all employees are expected to use Whatnot as both a buyer and a seller as part of their job (our dogfooding budget makes this fun and easy!).
- Team members in this role must live within commuting distance of our San Francisco, Los Angeles, or Seattle hub.
