Responsibilities
- Process supplier invoices and record accurate accounting entries in the ERP system
- Support the preparation of payment cycles using electronic funds transfers, wire transfers, and checks, coordinating with team members for on-time execution
- Validate supplier invoices against authorized purchase orders, contracts, and supporting documentation before payment processing
- Confirm that all invoices have received appropriate approvals according to the company's approval hierarchy and internal control standards
- Examine vendor contracts, work orders, and service agreements to verify correct billing and agreed payment terms
- Conduct three-way matching by comparing purchase orders, invoices, and receiving documents prior to authorizing payments
- Reconcile supplier account statements and promptly resolve any invoice discrepancies
- Keep organized records and maintain proper filing of invoices, payment details, and supporting documents
- Communicate with suppliers and internal teams to address payment and invoicing inquiries
- Track pending invoices and assist in clearing overdue balances efficiently
- Ensure adherence to company financial policies and basic tax regulations including GST/HST and PST
- Assist with month-end accounts payable closing tasks and reporting obligations
- Collaborate with Procurement, Finance, and other departments to ensure seamless AP operations
- Support process optimization projects and contribute to automation efforts where needed
Work Arrangement
On-site — Bangalore
