Responsibilities
- Process supplier invoices accurately and efficiently, ensuring correct coding, approval, and supporting documentation.
- Match purchase orders, supplier invoices, delivery dockets, and related records to confirm accuracy before processing.
- Assist with supplier payment runs, payment preparation, remittance records, and payment follow-up where required.
- Maintain supplier records, vendor details, account information, and supporting documentation in the accounting system.
- Respond to supplier queries and assist with resolving invoice, payment, or account discrepancies.
- Perform supplier account and statement reconciliations, following up outstanding items or variances.
- Support daily and monthly fuel reconciliations, ensuring transactions, stock movements, and supporting records are complete and accurate.
- Assist with stock reconciliations, exception reporting, and investigation of discrepancies across operational records.
- Support general ledger reconciliation tasks and month-end finance administration as required.
- Prepare and maintain accurate finance, supplier, stock, fuel, and operational administration information.
- Assist with reporting, data entry, document control, filing, and general office administration tasks.
- Work closely with internal team members to obtain approvals, clarify discrepancies, and ensure information is processed in a timely manner.
- Identify recurring issues, missing documentation, process gaps, or data errors and escalate them appropriately.
- Contribute to improving accounts payable, reconciliation, and administration processes as the role develops.
- Other position-level duties as they arise.
Requirements
- Minimum 2+ years’ experience in accounts payable, accounts administration, finance administration, reconciliations, office administration, or a similar support role.
- Strong experience processing supplier invoices, matching purchase orders, checking supporting documents, and maintaining accurate payment records.
- Experience completing supplier reconciliations, account reconciliations, stock reconciliations, fuel reconciliations, or similar finance and operations reconciliation tasks.
- Familiarity with accounting systems, finance software, ERP systems, or similar business platforms.
- Strong Microsoft Excel skills, with the ability to manage data, complete reconciliations, update reports, and check financial information accurately.
- High attention to detail when reviewing invoices, purchase orders, supplier records, stock information, fuel data, and payment documentation.
- Strong organisational skills, with the ability to manage recurring deadlines, high-volume transactions, and competing administration tasks.
- Good written and verbal communication skills for supplier follow-up, internal coordination, and documentation.
- Ability to work independently while supporting a small finance or operations team.
- Proactive, reliable, accurate, and comfortable working in a high-volume accounts and administration support role.
Nice to Have
- Bachelor’s degree in Accounting, Finance, Business Administration, Commerce, or a related discipline is preferred.
- Experience handling high-volume invoice processing is highly regarded.
Benefits
- Work from home
- Mon - Fri: 9:00 AM – 6:00 PM AEST/AEDT (adjustments will be made for daylight saving time)
- HMO with 2 free dependents and medical reimbursements
- Government-mandated benefits
- Opportunities to work with leading companies in Australia and beyond
- Training programmes for career development
- Engaging company outings, team activities and wellness sessions
- Supportive, inclusive culture
- Dedicated managers focused on your growth and success
Work Arrangement
Remote (Worldwide)
Additional Information
- Work from home
- Mon - Fri: 9:00 AM – 6:00 PM AEST/AEDT (adjustments will be made for daylight saving time)
- HMO with 2 free dependents and medical reimbursements
- Government-mandated benefits
- Opportunities to work with leading companies in Australia and beyond
- Training programmes for career development
- Engaging company outings, team activities and wellness sessions
- Supportive, inclusive culture
- Dedicated managers focused on your growth and success
