Responsibilities
- Support billing, invoicing, and project-related administrative processes
- Maintain organized digital records, compliance documentation, and tracking systems
- Coordinate collection and follow-up of vendor and subcontractor documentation
- Track and organize receipts, invoices, and project files
- Prepare recurring reports and billing support documentation
- Help maintain operational spreadsheets and accounting-related records
- Support employee engagement and culture initiatives
- Assist with internal communications and employee recognition efforts
- Research and coordinate company events and team activities
- Help organize event logistics, RSVPs, and related planning materials
Requirements
- Strong organizational skills and attention to detail
- Ability to manage recurring processes and follow-through consistently
- Comfortable coordinating follow-ups with internal and external partners
- Self-directed and reliable while working remotely
- Strong written communication skills
- Proficiency with spreadsheets and cloud-based systems
Nice to Have
- Experience with QuickBooks, Slack, Egnyte, or similar platforms
- Previous experience in accounting support, bookkeeping, administrative coordination, virtual assistance, or operations support
Primary Areas of Focus
• Accounting & Administrative Coordination (approximately 75–85% of role) • HR & Culture Support (approximately 15–25% of role)
This Role Could Be a Great Fit If You…
• Enjoy creating structure and organization • Like balancing operational work with people-focused responsibilities • Take initiative and proactively solve problems • Appreciate a collaborative, low-drama work environment Take pride in helping teams operate smoothly and efficiently
